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volunteer time off

What is Volunteer Time Off for Employees?

May 11, 2023

Volunteer time off (VTO) is a form of paid leave that gives employees their regular compensation for hours spent in service to an approved charitable or community organization. These programs allow employers and employees to positively impact their communities. In fact, offering VTO incentivizes participation in these programs and can make a business more appealing to potential candidates—as well as customers and clients.

If you want to offer volunteer time off as an option for your employees, you should consider these questions:

volunteer time off

How many hours will you designate as volunteer time off?

We wouldn’t recommend taking anything away from current paid leave banks.

How will employees request VTO?

Is it part of your usual time off request process or do you want a separate process?

Can employees roll over unused volunteer time off or is it a use-it-or-lose-it benefit?

The decision regarding the rollover of unused volunteer time off rests with the employer. Additionally, it’s important for organizations to communicate their policies clearly and transparently to employees, ensuring they understand how the benefit operates and any limitations or requirements involved.

Do you want to pre-select the organizations and activities, or can employees select their own?

If employees select their own, will you approve the organization first? If so, who will be responsible for vetting the organizations, and what criteria will you use? You will not want to be discriminatory, but you will likely want the organizations to reflect your mission and values.

Will you track, and if so, what will you track?

Tracking information beyond just the number of hours used can help you understand the causes your employees want to support, which can give you ideas for organizations you may want to support in the future.

*This Q&A does not constitute legal advice and does not address state or local law.

At PBS, every client, every employee, and every task matters. If you have more questions about volunteer time off or need HR or payroll assistance, simply fill out our form or call us at (205) 271-5400. We look forward to hearing from you!

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